How much are you losing to late and missed fees?
Enter your numbers. Get your answer in 30 seconds.
You are losing ₹0 per month - ₹0 per year - to late and missed fee payments.
Feezy targets 70-80% recovery of this leakage. Start free - no credit card needed.
How the Calculation Works
The calculator uses four inputs to estimate two types of revenue loss every institute faces:
Late payment loss - fees that arrive after the due date but eventually get paid. Late payments create a cash flow gap: your expenses run on schedule but your collections don’t. For an institute with 150 members and a 70% on-time rate, that means 45 members paying late every single month - creating a consistent 2 to 3 week lag in available cash.
Write-off loss - fees that were due but never collected. Most institutes quietly absorb these rather than push for payment and risk damaging a relationship. A write-off rate of 8% sounds small. On a 150-member institute charging ₹2,000 per month, it’s ₹24,000 gone every month - ₹2,88,000 every year.
The formula
Monthly leakage = (Total members x Average fee x Write-off %) + (Total members x Average fee x Late payment % x estimated cash flow friction cost)
Feezy’s automated reminder engine - timed to each member’s payment behaviour - targets recovery of 70 to 80% of this leakage within the first 3 to 4 days of the billing cycle.
What Does 8% Write-Off Actually Look Like?
Most institute owners underestimate their write-off rate because the losses accumulate slowly, one avoided conversation at a time. Here are real numbers at common institute sizes:
30 members, ₹1,500 average fee, 8% write-off
- ₹3,600 lost per month
- ₹43,200 lost per year
- Roughly 2 months of free rent for a small tuition centre.
100 members, ₹2,000 average fee, 8% write-off
- ₹16,000 lost per month
- ₹1,92,000 lost per year
- A full-time staff salary absorbed by uncollected fees.
250 members, ₹2,500 average fee, 8% write-off
- ₹50,000 lost per month
- ₹6,00,000 lost per year
- A second branch - never opened because the money that would have funded it was written off instead.
None of these institutes planned to lose this money. The losses happened because the follow-up system broke down - not because the members refused to pay.
Why Institutes Lose Fees They Were Owed
Fee leakage in coaching academies, dance studios, gyms, and PG hostels follows a predictable pattern:
Delayed first reminder.
The billing cycle opens on the 1st. The manual reminder goes out on the 3rd or 4th - sometimes the 7th if the owner is busy. By then, the members who needed a nudge on the 1st have already moved that payment mentally to "later."
One reminder instead of three.
A single reminder converts the easy payers. The members who need two or three reminders - timed correctly - never get them because sending three follow-up messages manually feels aggressive and time-consuming.
Avoided conversations.
The members who are 2 weeks late are usually members the owner knows personally. A coaching parent. A long-term gym member. Pushing them feels wrong. The reminder doesn't go out. The fee is quietly written off.
No visibility into who owes what.
Without a live dues dashboard, it's easy to lose track of who is 5 days late versus 20 days late. By the time the owner realises a particular member hasn't paid, it's week 3 of the month and the window for a comfortable follow-up has closed.
What Feezy Does Differently
Feezy replaces manual follow-up with an automated reminder engine that runs every billing cycle without requiring any action from the institute owner.
Reminders go out on time - every time.
The reminder schedule is set once. Feezy sends the first reminder on the due date, a follow-up to unpaid members on day 3, and a final nudge on day 7. No manual scheduling. No missed cycles because the owner was travelling.
Reminders are timed to each member's behaviour.
The smart reminder engine learns when each member is most likely to pay - based on their payment history. Members who consistently pay on the 2nd get reminded on the 1st. Members who historically pay on the 5th get reminded on the 4th. Reminders arrive when they're most likely to convert.
Feezy sends the reminder - not you.
When the reminder comes from an automated platform, it removes the personal awkwardness entirely. Parents and members know it's automated. They don't feel singled out. The payment happens without a conversation.
UPI payment in 30 seconds on WhatsApp.
Members don't open a separate app or portal. They tap the payment link in the same WhatsApp message they received, see their outstanding amount, and pay via UPI in under 30 seconds. Friction is the enemy of on-time payment - Feezy removes it.
Who Uses This Calculator
The fee leakage calculator is built for:
If you run any of these and your fee collection involves WhatsApp messages, Excel sheets, or uncomfortable follow-up conversations - this calculator was built for your situation.
Frequently Asked Questions
Ready to Stop the Leakage?
The calculator tells you what you’re losing. Feezy stops it from happening.
Most institutes go from calculator result to first automated fee cycle in under 15 minutes - using Feezy Spark, the AI onboarding agent that sets up your member list and fee cycles in a single conversation.
The free plan covers up to 50 members with no time limit. No credit card. No contract. No setup call.
If the number the calculator showed you was uncomfortable - that doesn’t have to be the number next month.